Registration Procedures

- Class lists - enrollment

The departmental office will give you a class list prepared by the registrar. It will contain the names of all the people who pre-registered for your class. You will get an updated class list approximately three weeks after the quarter begins. The departmental office will keep one copy of the class list and give you the other. In addition, for students who add or drop your class after the quarter begins, the Registrar's office sends add-drop notices to your e-mail account starting with the first day of classes and continuing nightly through the first 15 days of the quarter. After that, the notices are sent weekly through the end of the quarter.

If you have questions about whether a particular student is enrolled in your class, call the registrar's office at 593-4191.
- Students not included on the class list
If your class is a popular one--or a requirement--you may find yourself facing a line of students desperate to get into your class the first several days you meet. Their reasons will all seem urgent: some students will tell you they absolutely have to have your course to graduate; others will tell you of having been closed out of all their courses, and if you don't sign them in they won't have a schedule this quarter.
Some students may sign up for your class, but fail to show up on the first day of class. Once a student has missed the first two hours of class, he/she can be dropped from the course. If your course meets for an hour, this will be after the second class session; if it meets for two hours or longer, this will be after the first class session. The dropped student still has to process a drop slip or use TRIPS (Touch Tone Registration Information Processing System). That is the student's responsibility, not yours, but you have the right to deny t he student permission to continue to attend class. Sometimes students think the drop is automatic, but they have to process a drop slip or use TRIPS.
Once a student drops a class, TRIPS will automatically admit another student unless you place a "block" on registration. To place a block on registration, contact your departmental office. If you block registration, students will need to obtain a class permission slip from either you or the departmental office for you to sign. This will require that students turn in the class permission slip at the Registrar's office.
You may want to allow students to enroll in your class even though it is full; one strategy is to establish a waiting list and, as seats become available, add students from the list on a first-come, first-served basis. If the course really is a requirement for graduation, you could let seniors in first, then juniors, then sophomores. If after doing all the above there are still students needing the course, send them to see the chair of your department.
- Add or Drop Procedures
ADDS: A student may add your class during the first fourteen calendar days of the quarter using TRIPS. To prevent students from adding your class after the quarter begins, a "block" may be placed on registration through TRIPS. This will require any student who wants to add your class to obtain a class permission slip and seek permission from you or the department. The student then must return the class permission slip to the Registrar 's office for final processing. Adding students into your class is up to you. If there is room in the class, our practice is to tell students exactly how far behind they are and then let them decide whether they can catch up with the rest of the class. You may decide that the student has already missed too much in your class.
You may want to allow students to enroll in your class even though they lack the prerequisite(s). In this case, they will also need to obtain a class permission slip (pink slip) for you to sign and then they must return the signed slip to the Registrar's office for processing.
DROPS: A student must use TRIPS to drop your class. Drops may be processed through the fifth week of the quarter. Drops that are processed on or before the fourteenth calendar day of the quarter will be removed completely from the student's record. Classes dropped after the fourteenth day will remain on the student's record and you will need to assign a withdraw passing (WP) or withdraw failing (WF) grade at the end of the quarter. Dropping a class is generally prohibited after the end of the fifth week, but under very exceptional circumstances the student may petition his/her Dean in writing to drop a class. Earning a low grade in the class is not considered such a circumstance.
Don't worry about no shows or those who stop attending but don't drop your course. They will drop the course eventually. If they don't, you should report either a "FN" (for failure never attended) or a "FS" (for failure stopped attending) grade at the end of the quarter on the faculty grade report form. If you report an "FS"- record the student's last date of attendance to the best of your ability. There is a special space for this on the faculty grade report form. Should a student take issue with an FN or FS grade, don't worry. The student will have to deal with the Dean's office.