47.002:  Rental of Motor Pool Vehicles

1. Type of vehicle desired
   
2. Intended use and destination
   
3. Date and time of departure
   
4. Date and time of return
   
5. Department name
   
6. Department account number
   
7. Name of licensed driver who will be responsible for vehicle

University vehicles are not normally available to be driven to the Columbus or Parkersburg airports and left there during the week, but that may be possible during weekends (Friday through Monday), if enough vehicles are available.

The daily rental rate will be assessed if a vehicle is reserved but not used, and the individual or department reserving the vehicle fails to cancel the reservation at least 24 hours prior to the stated time of departure. Transportation Services may impose a longer lead-time for cancellations at times of peak demand, such as reservations for use during spring break week.

Failure to pick up the vehicle before 4:30 p.m. means that the vehicle will not be available until 7:00 a.m. on the next scheduled work day.

1. When a vehicle is picked up, information regarding keys, gasoline credit cards and trip tickets will be given to the driver who is responsible for the security of the car, keys, and credit card. The driver is also responsible for the completion and return of all trip tickets.

2. When the vehicle is picked up, the driver will also be given instructions to follow in case of an accident or mechanical failure. The driver of the University vehicle is responsible for the proper care of the vehicle while it is in his or her custody. Damages to or loss of the vehicle resulting from accidents or other causes will be assessed for actual costs up to $1,000 to the using department, unless there is clear evidence of the responsibility by an identified third party from which recovery is available. Accidents should be reported in accordance with Policy and Procedure 47.001, "Use of University Vehicles." To the extent damages to the vehicle are recovered from a third party, a proportionate percentage of the net proceeds will be credited against the renting department's assessed cost.

1. The person making the request will be asked to provide information regarding destination, time of departure, time of return, number of passengers, sponsoring department, purpose of trip, account number, and responsible official.

2. Upon receipt of the bus reservation form, an estimate of expenses will be provided, if requested; and the bus will be reserved for the dates indicated, if available.