41.125:  Holidays for Administrative Presidential Appointees and Classified Civil Service Employees

Status:	Approved on July 31, 2003	Signatures and dates on archival copy
Effective:	when approved
Initiated by:	James E. Kemper Assistant Vice President for Administration for Human Resources
Reviewed by:	Herman ("Butch") Hill, Chair Policy and Procedure Review Committee
Endorsed by:	Gary North Vice President for Administration and Finance
Approved by:	Stephen Kopp Provost

Purpose

To comply with federal and state laws and Ohio University Trustees' Action, and to provide for the maximum possible predictability of holidays for planning purposes.

Policy

The University will be closed in observance of holidays as approved by the Ohio University Trustees.

A holiday which occurs on a Saturday will be observed on the preceding Friday; a holiday which occurs on a Sunday will be observed on the following Monday.

Security and vital services staff (e.g., Heating Plant and Campus Safety) will be required to work on holidays to maintain the vital services of the University.

To the extent practicable, Department Heads and Chairpersons should afford the maximum opportunity for employees to schedule time off for the express purpose of observing legitimate religious holidays. Such time off may be in the form of vacation leave or time off without pay.

The following ten (10) days are to be observed as holidays:

1. New Year's Day (January 1)
   
2. Martin Luther King Day (3rd Monday in January)
   
3. Memorial Day (last Monday in May)
   
4. Independence Day (July 4)
   
5. Labor Day (1st Monday in September)
   
6. Veterans Day (November 11)
   
7. Thanksgiving Day (4th Thursday in November)
   
8. Columbus Day (2nd Monday in October*)
   
9. Presidents' Day (3rd Monday in February*)
   
10. Christmas Day (December 25)
    

* These two "floating holidays" are scheduled on other days than the traditional dates shown in parentheses. Columbus Day is typically scheduled for the Friday after Thanksgiving, and President's Day is typically scheduled for December 24.

Procedures

1. At least three to four weeks prior to a scheduled holiday, notice should be given by the department head to employees who are required to work on that holiday to maintain the vital services of the University. If a supervisor assigns an hourly-pay employee to work on a day observed as a holiday, the employee will receive holiday pay plus pay for time worked, as described in Policy 40.050, "Payroll Time Reporting for Classified and Student Employees."

2. If an administrative presidential appointee works on a holiday, he or she may take compensatory time off (at the rate of one hour off for every hour worked on the holiday) within the same fiscal year, scheduled with the approval of the department head.

   Any compensatory time not taken within the same fiscal year as the holiday will be forfeited. Holiday provisions for administrative presidential appointees are covered in Policy 41.010, "Benefits for Administrative Presidential Appointees."

3. A full-time employee is eligible for eight (8) hours of pay for each holiday regardless of work shift and work schedule. Part-time employees are eligible for holiday pay for that portion of any holiday on which they would normally have been scheduled to work. Intermittent and emergency employees do not qualify for holiday pay.

4. Holiday pay is not applicable for a holiday which occurs during an employee's leave of absence.

5. University Human Resources will issue an official list of holiday observance dates for each fiscal year, as far in advance of the start of that fiscal year as practicable.

Reviewers

Proposed revisions of this policy should be reviewed by:

1. Policy and Procedure Review Committee

2. Payroll Manager

Forms

There are no forms that are specific to this policy.

Dick Piccard revised this file (http://www.ohiou.edu/policy/41-125.html) on July 3, 2003.

Please E-mail any comments or suggestions to "polproc@www.ohiou.edu".