40.005:  Performance Evaluation Program for
Administrative Presidential Appointees

Status:	Approved on October 28, 2002	Signatures and dates on archival copy
Effective:	September 1, 2002
Initiated by:	James E. Kemper Assistant V.P. for Administration for Human Resources
Reviewed by:	Nancy Prichard Crist, Chair Policy and Procedure Review Committee
Endorsed by:	Gary North Vice President for Administration
Approved by:	Stephen Kopp Provost

Purpose

To provide policy and procedures for the justification of action regarding appointment renewal and salary status, through performance evaluation.

Policy

It is the policy of Ohio University that actions regarding appointment renewal and salary status should originate at the departmental level with systematic performance evaluation of each administrative employee by the immediate supervisor.

The performance evaluation should be a continuing. ongoing activity occurring regularly through effective supervision in the process of communicating work assignments, monitoring activity, identifying requirements for improvement, and critiquing the quality and quantity of employee productivity.

Prior to March 15th each year, the immediate supervisor shall review the performance record of each administrative presidential appointees.

A formal performance evaluation will occur at least annually with the supervisor scheduling and holding a performance interview. The evaluation must be in writing and signed by the supervisor and employee. Performance evaluations are not grievable.

See also Policy 40.106, "Administrative Appointments."

Procedures

I.  Satisfactory Performance

In the case of an employee whose performance is satisfactory, it is required that a written summary of the evaluation be completed. This document should contain at least a statement verifying that the interview took place and that the employee has performed satisfactorily and is eligible for salary increase as University funding permits. Copies of this document should be sent to the employee, to the supervisor's immediate supervisor and to the appropriate executive officer by March 15th.

II.  Marginal or Unsatisfactory Performance

In the case of an employee who has performed marginally or unsatisfactorily, the immediate supervisor will consult with his or her immediate supervisor. A written summary for the evaluation specifying the reasons for the marginal or unsatisfactory performance will be prepared and sent to the employee with a copy to the supervisor's immediate supervisor and the appropriate executive officer by March 15th.

An employee who is disciplined has the right to grieve under Ohio University Policy 41.011, "Grievance Procedure for Administrative Presidential Appointees."

Reviewers

Proposed revisions of this policy should be reviewed by:

1. Policy and Procedure Review Committee

2. Director of Legal Affairs

Forms

There are no forms that are specific to this policy.

Dick Piccard and Kristina Schnelle revised this file (http://www.ohiou.edu/policy/40-005.html) on November 4, 2002.

Please E-mail any comments or suggestions to "polproc@www.ohiou.edu".