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Student Policy and Procedure


20.100:  Fee Assessments and Adjustments for Multi-Campus Registration


Status:

Approved on April 18, 2007Signatures and dates
on archival copy

Effective:

when approved 

Initiated by:

Sherry Downs
Bursar		 

Endorsed by:

The Ohio
University
Cabinet

Kathy Krendl
Provost		 

Approved by:

Roderick J. McDavis
President		 


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Purpose

This policy outlines the process by which Ohio University assesses fees applicable to undergraduate students registered at the Athens campus and one or more regional campuses. The intent of this policy is to standardize fee assessments so that no differences in fees result from the student's choice of campus from which to first register for courses.


Plan

Ohio University assesses fees at the rate in effect at each campus where registration takes place, up to but not to exceed the Athens campus comprehensive rates for full-time students. Overload hours (over 20 for undergraduate and over 18 for graduate students) are to be assessed at the Athens campus extra-hour rates.


Policies and Procedures

Reassessment of fees will be computed at the time of registration changes and processing of change orders, recognizing the approved time for dropping courses as published in the University academic calendar. Flexibly scheduled classes are classes that do not meet for the full term or sub-term. Therefore, the last day to add or drop these classes is different from the dates listed in the academic calendar.


I.  Complete Withdrawal

Official cancellation of registration before the first day of classes entitles the student to a reduction of 100% of registration fees. Official withdrawal during the first 15 calendar days of the quarter (or 8 calendar days of a sub-term) entitles the student to a reduction of 80% of the registration fees. There is no reduction of registration fees for withdrawals after the 15th day of the quarter (or 8th day of a sub-term). Contact the Office of the University Registrar or the regional campus student services office for the appropriate withdrawal deadline dates for flexibly scheduled courses.


II.  Increase or Reduction in Course Load

A change in registration during the first 15 calendar days of the quarter (or 8 calendar days of a sub-term) that does result in a change in fees, but that leaves the student registered for at least one course, entitles the student to 100% of any reduction in fees, and obligates the student to pay 100% of any increase in fees. There is no reduction of registration fees for reductions in course load after the 15th day of the quarter (or 8th day of a sub-term). Contact the Office of the University Registrar or the regional campus student services office for the appropriate add or drop deadline dates for flexibly scheduled courses.


III.  Examples

Following are examples of fee assessments and calculations illustrating this policy (these examples are based on the 2006-07 tuition rates).


  1. Assume undergraduate student registers for 4 hours on the Athens campus and 7 hours on the Zanesville campus. (Lower Division) 

      Fee Assessment:  4 hours x $277.00     =      $1,108.00
                   7 hours x $139.00     =      $  973.00
                                               ----------
                            TOTAL FEES          $2,081.00


  2. Assume undergraduate student registers for 10 hours on the Lancaster campus (Lower Division) and 12 hours on the Athens campus. 

      Fee Assessment:  10 hours x $139.00    =      $1,390.00
                   10 hours x $277.00    =      $2,770.00
                    2 hours x $135.00    =      $  270.00 
                                               ----------
                                                $4,430.00

Charge lesser fee based on Athens comprehensive
rate plus overload:

        Athens campus comprehensive rate =      $2,909.00
                2 extra hours x $135.00  =      $  270.00
                                               ----------
                            TOTAL FEES          $3,179.00


  3. Assume student registers for 9 hours on the Athens campus and 10 hours on the Chillicothe campus (Lower Division), and then drops the 9 hours on the Athens campus, and adds 8 hours on the Chillicothe campus (Lower Division), all after the start of classes, but within the approved 15-day change order period. 

          
  Initial Fee Assessment:  9 hours x $277.00   =   $2,493.00
                          10 hours x $139.00   =   $1,390.00
                                                  -----------
                              TOTAL FEES       =   $3,883.00

      Charge lesser Athens Comprehensive rate:     $2,909.00


  Re-assessment:  Charge Chillicothe 
           comprehensive rate (18 hours)       =   $1,527.00
           Remove initial assessment           =  ($2,909.00)
                                                  -----------
           Net change is Fees Due or (Refund)  =  ($1,382.00)


Reviewers

Proposed revisions of this policy should be reviewed by:

  1. President

  2. Provost

  3. Cabinet

  4. Vice President for Finance and Administration

  5. University Registrar

  6. Policy and Procedure Review Committee


Forms

There are no forms that are specific to this policy.


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Dick Piccard revised this file (http://www.ohiou.edu/policy/20-100.html) on April 23, 2007.
Ohio University
Athens, OH 45701
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